Each contact is accomplished via telephone call or fax request. If you have any questions please contact: Bilingual Services Program at (916) 210-7580. Consequently, the number of requests for criminal background checks continues to increase exponentially. The Applicant Fingerprint Processing Fees Chart does not include the fingerprint rolling fees charged by the Live Scan providers. If a conviction is showing up on your DOJ report, it may be showing up on background checks. You may choose to mail the appeal request or you can upload your appeal request to Guardian. The ATI (or TCN) number can be found in Section 8 of the original Request for Live Scan Service form (LIC 9163, LIC 9163B). Live Scan digital submissions provide the quickest way to submit and process background checks. 1500 11th Street A Live Scan operator will not take fingerprints if the applicant does not present one of the following forms: Click on the following link for the instructions on completing these forms: If you obtain any records from the court or police, submit them to CPMB as soon as possible. If there is no information available from the District Attorneys office, the DOJ will contact the court to determine if this arrest event was handled in their court and if there is a disposition of that arrest event. You must bring the following to the Live Scan site: At the Live Scan location, request a copy of the completed Request For Live Scan Service form and retain the copy for your records. For example, poor fingerprint quality or incorrect data in the electronic transaction can cause a delay. Check The Status of Your Live Scan A fingerprint-rolling fee may be collected when you get your fingerprints taken. If you are in a Children's Residential RFA or Adam Walsh request typeyou will need to submit an Out-of-State Disclosure &Criminal Record Statement (LIC 508D) for RFA or Out-of-State Disclosure (LIC 508 OOS) for Adam Walsh or completethe Disclosure in Guardianbefore the background check can begin. If you choose, you may designate your legal counsel to receive a copy of your criminal history record (pursuant to Penal Code section 11124.). If you are having difficulty in obtaining an original FD 258 fingerprint card, please contact the Applicant Services Program at visa-immigration@doj.ca.gov. If an exemption is needed, you will be notified via U.S. Mail. After receipt of the form and account creation by CPMB, the initial user can grant access to other individuals in an agency that may need access to view rosters, employment information, exemption statuses, etc. to change without notice. Fingerprinting services are available at most local police departments, sheriff's offices or any public applicant Live Scan site; or you may have an agreement for services with a particular site. Applicants who submitted paper applications in-person with a cash payment should wait approximately 2 business days until they complete their criminal history background check. Applicants who are California residents are encouraged to complete a Live Scan for faster processing times. The applicant is responsible for paying If you have already created your Guardian account, select Forgot Password/Unlock. You can send the requested information to Care Provider Management Bureau 744 P Street, M.S. To protect the privacy rights of the applicant, email messages that contain personally identifying information, such as the date of birth or social security number, cannot be responded to. Access your Guardian applicant portal to add a new application, enter the PIN number, select the appropriate request type and proceed to payment. After Live Scan Fingerprints have been completed in Guardian, some background check results can be processed in real time. If you have not been active and working for a period of three years, your exemption cannot be transferred and will be required to fingerprint for the agency you are seeking association to. This Google translation feature is provided for informational purposes only. The Billing Detail lists the applicants and the associated charges for invoice reconciliation purposes. If you have additional questions, please contact Guardian@dss.ca.gov. Guardian will generate a pre-populated Live Scan form after an application has been completed, to assist with the accuracy of information received. To avoid longer wait times, only contact the Bureau if the DOJ's website states "California/FBI responses were sent to the Justice and the Federal Bureau of Investigation. below: 1. Some agencies pay the processing fees and others require the applicant to pay these fees at the time they are fingerprinted. If you fail to abide by these terms, the Care Provider Management Bureau can take further action that will prohibit you from retaining your background clearance or exemption and you may not be able to work or be present in an agency licensed by the Department or hold an eligible status on the Home Care Aide and TrustLine Registries. West Sacramento, CA 95798. NICS Process. Applicants outside the State of California who are fingerprinting for an agency authorized by the DOJ, must be printed on a fingerprint hard card (FD-258). Using Guardian does not replace the Live Scan process or the fingerprint fees. You may submit exemption documents to and receive paper communications from the Care Provider Management Bureau via U.S. Mail at 744 P Street, M.S. Mail your TWO fingerprint hard cards and fingerprint processing fee payment CPMB will update Guardian to show your association to the new agency. T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email your documents to Guardian@dss.ca.gov. You will also receive a letter, either in your Guardian portal or via U.S. Mail, which states that your Home Care Aide Registration is expiring and you need to take action to renew your registration. A copy of this disclaimer can also be found on our Disclaimer page. To begin the process to obtain a criminal background check clearance: First, if you are applying for a Children's Residential agency you may need tocomplete an Out-of-State Disclosure(LIC 508 OOS) or an Out-of-State Disclosure & Criminal Record Statement(LIC 508D) form that the agency can provide or can be found by visiting the Forms and Brochures page of the Department of Social Services Website. 9-14-90, Sacramento, CA 95814. If you are submitting an address change in writing, please be sure to include at least two pieces of identifying information, aside from your full name. After the fingerprint hard card has been completed, it must be returned to the authorized agency for review. If you are an independent Home Care Aide and use Guardian, you will need to locate the Applicant Instruction Form on the Home Care Services Bureau webpage, that will be available starting in mid-January 2021. You may also track the status of an exemption by communicating with CPMB via phone at 888-422-5669 or email to guardian@dss.ca.gov. Once your application is submitted in BreEZe, If you have a condition placed on your exemption and you wish to apply to the TrustLine Registry, please request a removal of your condition. While most Applicant Agencies SHOULD receive results of background checks electronically from the California DOJ, some must receive reports by U.S. mail in a process that can take a minimum of seven days. If you are not a Licensee of an agency, please contact your Licensee or main point of contact for your agency to create an account for you. that have been completed. table below for a list of all available Live Scan forms. Get fingerprinted. T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email to Guardian@dss.ca.gov to request a copy of this form. During the 2014 calendar year, the DOJ processed more than 2.1 million applicant fingerprint transactions. DOJ will transmit the background information electronically to the Secretary of State. Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business. Failure to follow these procedures may result in a delay or the rejection of your application for a DOJ response under Penal Code Section 11105 (c) (9). The FBI name check request must be received by the DOJ within 75 calendar days of the second rejection notice or the applicant will need to be reprinted. Once your fingerprint results are received, you will go through the background check process where you may be granted a clearance or be notified of the need for an exemption. Upon receipt of a notification from the DOJ the California Department of Public Health reviews the information to determine if that individual has any convictions on their record. All fingerprints must be transmitted electronically through Live Scan submissions, which replace the standard fingerprint cards. You will be prompted to answer one of your pre-established security questions. Locate a law enforcement agency (LEA) to complete fingerprint hard T9-15-62, Sacramento CA, 95814 or fax to 916-754-4589. 3. P.O. nearest Live Scan site by visiting the Attorney General's website at https://oag.ca.gov/fingerprints/locations . Incorrect data entries can be prevented by making sure the live scan operator has entered all the information provided on the BCIA 8016, REQUEST FOR LIVE SCAN SERVICE and that the information has been entered correctly. Please Note: Background Check Services. While the law requires applicant fingerprints to be captured and submitted electronically via Live Scan, DOJ does have limited statutory authority to issue an exemption to this mandate if an electronic transmission site is regionally unavailable or internal processing procedures dictate a need. Americorps, pdf, Authorization request packet utilized by all applicant agencies unless designated above. To check the status of your live scan, you can visit the DOJ website by clicking here. Once Live Scan fingerprints have been received some background check results can be processed in real time*. If there is, the technician applies the dissemination criterion statutorily mandated for the applicant type, e.g., the type of employment, certification, or license, and prepares a background check response for the applicant agency pursuant to Penal Code section 11105 (k-p). If the information does not match, the processing of your application will In-Home Supportive Services Care Providers, pdf, Youth Organization and Human Resources ONLY authorization request packet. If you are denied an exemption and you choose to not appeal the decision, the denial decision is final and you will be excluded from Community Care Licensed Agencies for a period of two years. An agency can initiate a background check application on behalf of an applicant in Guardian. The California Department of Justice (DOJ) will reject fingerprints that may be smudged or unable to be read. RAP sheets are based upon fingerprint submissions, and therefore positively identified biometrically; a process by which a person's unique identity is confirmed. It is also entirely possible that fingerprints accepted by the DOJ system could be rejected by the FBI, because the FBI uses a higher threshold (sensitivity when comparing one print to another) to define a match. California law allows you to request a record clearance from the DOJ for Visa/Immigration purposes. School Contractor Employers, pdf, In-Home Supportive Care Providers ONLY authorization request packet. If you are working for a Home Care Organization (HCO), you will need to ask the HCO for their Applicant Instruction Form or Agency PIN. be delayed. Go to the nearest Live Scan site: With three copies of The live scan operator checks the applicants identification, inputs the applicants personal descriptor information, captures the applicants fingerprints electronically, and transmits the data to the DOJ. This packet is utilized ONLY by agencies with employees licensed to provide services as a private patrol operator or is an agency/organization within a business entity that has the primary responsibility of protecting the employees and property of its employer. Instrucciones en Espaol, pdf. The next communiqu the applicant agency will receive is the completed response. A "Certificate of Eligibility" certifies the Department of Justice (DOJ) has checked its records and determined the recipient is not prohibited from acquiring or possessing firearms at the time the firearms eligibility criminal background check was performed. In this capacity, sheriff, police and probation departments, district attorney offices, and courts submit arrest and corresponding disposition information. The assignment of an ATI number, generated by the live scan device, does not necessarily mean the fingerprint images and personal information was submitted to the DOJ. is accurately entered onto the form which you provide the applicant. Bureau does not supply copies of Live Scan forms. If an applicants fingerprints match fingerprints in the database, the associated RAP sheet must be reviewed by a technician. an email containing your application and payment summary will be sent to Fingerprints that are rejected twice by the DOJ due to poor print quality will be processed by the DOJ using the applicants name to check the criminal history database for any existing criminal history. If an FBI criminal background check is requested, the fingerprint images are forwarded to the FBI to perform a fingerprint-based search of records in the national criminal history database. application fee amount and will be included in the total amount due when You will receive the Billing Detail electronically through the Secure Mail Server System (SMSS). Applicants who mailed paper applications with a money order or cashier check should wait approximately 5 business days until they complete their criminal history background check. You may mail your exemption documents back to the Care Provider Management Bureau (CPMB) at 744 P Street, M.S. Only your username cannot be updated. Since the fingerprint-rolling fee varies widely among locations, you will want to review the cost along with the accepted methods of payment before going to the fingerprinting site. Access your Guardian applicant portal to add a new application, enter the PIN number, select the appropriate request types and proceed to payment. your completed Live Scan form, visit a Live Scan site and pay all Seeking an exemption is a lengthy process and the more complete your packet to CPMB, the faster the process will be. All applicants must have a completed Request for Live Scan Service Form to present to the Live Scan operator or they cannot be fingerprinted. The applicant completes the form with his/her personal information and takes the form to a live scan operator where the applicant must provide the appropriate identification. It is a State law to check the database prior to issuing a license to care for children or approving an individual to work, reside or volunteer in a childcare agency or to be registered on the TrustLine registry. fingerprint cards, which must be made directly to the Bureau . For Home Care Organizations and Home Care Aides, a hard copy Live Scan Submission form may be obtained by contacting the Home Care Services Bureau at (916) 657-3570 or by email at hcsb@dss.ca.gov. If you do not use Guardian, you may still submit fingerprints via Live Scan for your prospective employer. These applicants are often candidates for positions that place them in a position of trust for some of Californias most vulnerable citizenry, elderly, and dependent adults and children. A written statement/explanation detailing approximate dates and events leading up to the arrest(s) that resulted in the conviction(s)/arrest(s) which are identified below. Once the genuine effort is fulfilled, a DOJ technician must review the updated Rap sheet and prepare the background check response according to the statutory dissemination criterion. appagencyquestions@doj.ca.gov, DISCREPANCIES: If you believe there is a discrepancy in your criminal history record, you can obtain a copy of your California criminal history record by completing the form BCIA 8016RR, REQUEST FOR LIVE SCAN SERVICE. You must then submit a copy of the payment summary and fingerprint hard There are very few instances where statute mandates a second copy of the response be sent to another agency when certain conditions exist. An individual convicted of any crime is disqualified unless CPMB grants a criminal record exemption (exemption) from disqualification. This system, in various forms, has existed since 1917. Individuals who hold a criminal record clearance or exemption must maintain a valid mailing address with the Department and notify the Department within ten (10) calendar days of any change in their mailing address to ensure effective communication with individuals seeking a criminal record clearance or exemption. Most of the time, results are released to the applicant agency within three business days. Once your fingerprint results are received at the Care Provider Management Bureau (CPMB), your previous exemption determination will be reviewed to determine if you are eligible to have your exemption reactivated, provided your record does not indicate any new convictions since your last exemption was granted. DOJ technicians are strictly prohibited from discussing an applicants criminal record, neither can they provide legal advice or offer any other information related to the fingerprint background check itself. To find the site nearest to you and a listing of fees, see Public Live Scan Sites. Once the LEA has finished rolling The ATI Number and Date of Birth are required to perform a search. If the level of service indicated on the form is FBI, the FBI may use the description to verify the agency is authorized to receive a background check response from them. The Child Abuse Central Index is a California database of information related to substantiated cases of child abuse. The Office of the Attorney General is unable to guarantee the accuracy of this translation and is therefore not liable for any inaccurate information resulting from the translation application tool. The form must be signed by the new licensee, administrator or manager. After you have successfully registered in Guardian or logged into your existing account, you will see your Home Page with your status. To do so, please obtain the Applicant Instruction Form from your prospective agency and visit the Guardian Applicant Portal to Register as a New User. This Google translation feature is provided for informational purposes only. Permit (ACQ & FQ), Alarm Company Operator with Firearms Permit (ACO & FQ), Alarm Company Operator Qualified Manager (ACQ), Private Investigator with Firearms Permit (PI & FQ), Private Investigator Qualified Manager with Firearms Permit view the Live Scan Operator site fee, accepted payment options, and contact The DOJ-FBI fee for processing fingerprint cards for a BSIS firearms permit This Google translation feature is provided for informational purposes only. Applicant Fingerprint Clearance Fees, pdf, If you have established a billing account with the DOJ, you will receive a billing invoice on a monthly basis either electronically or via U.S. mail. of fingerprint processing fees that are established by the Department of While most of the time results are returned to the applicant agency within three days, delays can occur. IMPORTANT: A Firearms Permit cannot be associated with a Private Investigator or After entering the Agency PIN, follow the instructions to complete the application process. To assist in determining if an applicant qualifies, the applicant is legally required to be fingerprinted. The authorizing statute will specify the level of service you are authorized to receive (i.e., California criminal history information ONLY or California and Federal criminal history information). Please see the Frequently Asked Question on how to remove a condition. California law authorizes certain governmental and private organizations to conduct criminal offender record information background checks to help determine the suitability of a person applying for a license, employment, or a volunteer position working with children, the elderly, or the disabled. Today there are over 45,000 agencies authorized to perform background checks. City, County and Special Districts ONLY.Please contact AuthorizationQuestions@doj.ca.gov to schedule consultation on current application and resolution drafting procedures. This clearance letter will cover the Department of Justice (DOJ), Federal Bureau of Investigations (FBI) and the Child Abuse Central Index (CACI), if applicable. You will also be sent a similar letter, provided your address on record is correct. If you have any questions please contact: Bilingual Services Program at (916) 210-7580. The applicant should make an appointment and return to the same Live Scan site to have their fingerprints taken again. You can request a Petition for Reinstatement or Reduction in Penalty by sending a written request and supporting documentation to: A request for a Petition for Reinstatement should include information which will alter the basis of the Departments previous decision. Please note, fingerprint hard cards will not be mailed to the DOJ or FBI You may renew your Home Care Aide registration in one of the following ways: Select the appropriate agency and edit the association for any individual by selecting the Edit button in the Actions column. Attorney General. T9-15-62, Sacramento CA, 95814 or by fax to 916-754-4589. NOTE: If your exemption request is denied and you do not appeal CPMBs decision, you will not be eligible to fingerprint to work, reside, or volunteer for a facility for a period of two years from the date of the denial letter. Locate the Nearest Live Scan site: You can locate the Applicants can pay for their fingerprint hard cards when they submit and If you or your potential employees have been fingerprinted as part of a required background check, Fingerprint services are usually available from your local police or sheriffs department or from private vendors engaged in the fingerprinting business. You should also follow the instructions in the letter included with your copy of your criminal history record for disputing inaccuracies. To find the sites nearest to your agency and a listing of their rolling fees, see Public Live Scan Sites. You can help prevent delays by making sure the Live Scan operator has entered ALL the information on your Live Scan form and entered it CORRECTLY. Back to the Immigration Consultant Check List. The applicant agency must also ensure they have provided complete and accurate information, specifically the applicant agency ORI (a unique code assigned by the DOJ), the name of the agency authorized to receive the CORI, mail code (a five-digit code assigned by the DOJ), the authorized type of applicant, and a description of the type of license, certification, or permit; also referred to as the working title of the applicant. You will need to add your personal information to the form before getting fingerprinted. To assist in determining the fitness of the applicants to hold the position of notary public, applicants are legally required to be fingerprinted. Once granted, an exemption or clearance can be transferred from one licensed community care agency to another, if certain conditions are met and if you have not been convicted of any new crimes. An applicant may otherwise request a status of their fingerprint background check only with the agency that requested their background check. Applicant Fingerprint Processing Fee, pdf, State of California Department of Justice, Consumer Protection and Economic Opportunity, California Justice Information Services (CJIS), Fingerprints & Background Checks Overview, Applicant Agency Justice Connection Overview, AB 1793 - Cannabis Convictions Resentencing, Certified Copies of Criminal History Records Overview, Applicant Fingerprint Processing Fee, pdf. You can verify the status of your live scan by going to the DOJ website here. The form must be completed by a Licensee and have an original signature in order to be accepted by CPMB. If you enter an incorrect username or password too many times, your account will be locked and you will need to contact GuardianLoginSupport@dss.ca.gov to get your account unlocked. (See Business and Professions Code section 22442.4 .) You will then be prompted to create a new application for the agency to which you are applying. The differences between the two methods is explained below. You can send the requested information to Care Provider Management Bureau, 744 P Street, M.S. A Petition for Reinstatement or request for a Reduction in Penalty is a process that allows an excluded individual the right to request a reinstatement of their eligibility to work in a Community Care Licensed Facility or be registered on the Home Care Aide or TrustLine Registries. Please provide that form to the agency for record keeping. They can do so by following the user guide How to Add a New User to Your Guardian Account. the email address you provided when you created your BreEZe account. Depending on what the technician learns, the DOJ may contact the District Attorneys office to determine if the arrest was referred for review or action and to determine if any action was taken or if the District Attorneys office declined to prosecute on the arrest. This DOJ notice does not allow you to begin working, you must wait to work and/or reside in licensed community care facilities or home care organizations until you receive the CPMB clearance letter. You will receive a notice from the Care Provider Management Bureau (CPMB) that you have no criminal history and are cleared to work. You can verify the status of your live scan by going to the DOJ website here. If you choose not to use Guardian and want to apply for the TrustLine Registry, please complete the TLR 9163 G. Once your application, payment and fingerprints are received you will be notified of your background and registry status. Employment and licensing authorities may also face legal liability if applicants with specified active arrests or convictions are employed or licensed when statute prohibits such action based on the successful completion of a criminal background check. P.O. your ATI number for your records. This packet is utilized ONLY by employers providing school site services to a school and the school is requesting the agency conduct background checks of employees prior to starting services. Follow the instructions to Register As A New User in Guardian. The response may be sent electronically or via hard copy mail, depending on how the applicant agency requested to receive their responses. If you wish to receive letters via U.S. Mail, you can opt-out of electronic notifications at any time by accessing My Account in the upper right corner of your Home Screen and adjusting the preferences for receiving notifications. 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